Okanagan Valley, British Columbia, Canada, Conference Room, Halls, Facilities

Okanagan Valley
Conference Room, Halls, Facilities

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Selecting a Conference Room

Always keep facility organizers informed of all changes regarding your function's head count, room location, or service. When arranging the proper setting and size of the conference room you will want to consider three basic criteria:

1) Size of your group
2) Room layout
3) Catering
4) Audio-visual equipment

There are various configurations to consider when arranging the floor plan of a conference. Details to consider such as the seating arrangements, ease of distribution of conference materials, position of the projector screen, public speaking platform, sound and stage. Each aspect of the meeting room has an immediate impact on the functionality and effectiveness of the outcome. Below are some conference room layouts to consider when planning the presentation.

  1. Conference - Arrange the tables in a large square with an empty centre.
  2. U-shaped - Arrange the tables forming a U with one end left open for a projector screen or guest speaker platform.
  3. Rectangle - Push the tables together forming a tight rectangle
  4. Lecture Hall- Arrange chairs in long rows ( no tables)
  5. Schoolroom - Arrange tables and chairs in long rows
  6. Herringbone - Arrange rows of chairs and tables at an angle to the room
  7. Round Tables- Arrange individual round tables with 6-8 chairs seated around the table.
  8. Square Tables - Arrange individual square tables with 6-8 chairs seated around the table.

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